2023年12月30日发(作者：美的燃气热水器)

Sample for reference purposes only ARMS Emergency Plan

ARMS Emergency Plan

Principles

Disaster Recovery Plan

1.

2.

3.

4.

5.

Types of Damage to Records

Disaster Recovery Procedures

Emergency Response and Disaster Recovery Team

Building Emergency contact

Salvage Techniques and Procedures

a. Salvage at a Glance

b. Salvage of specific media

c. General Salvage Procedures

Annexes

Annex 1 – Emergency and Disaster Recovery Team Roles and

Responsibilities

Annex 2 - Emergency Equipment and Service Contacts

Annex 3 – Emergency Packing and Inventory form

Annex 4 – Salvage Priorities

Annex 5 – Emergency Supplies

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Sample for reference purposes only ARMS Emergency Plan

ARMS Disaster Recovery Plan

Principles of UN ARMS Emergency Plan

The United Nations Archives and Records Management Section, ARMS, attaches the highest

importance to the safety and security of individuals and to the safekeeping of records and

archives at its facilities in New York:

The overall aim of the UN ARMS Emergency Plan is:

1. to protect UN ARMS staff members

2. to protect internal and external researchers

3. to protect the archives and records assets of the United Nations and related

organizations stored at UN ARMS facilities

4. to ensure business continuity to United Nations headquarters and the global

community

5. to communicate emergency needs and strategies to relevant partners inside and

outside United Nations headquarters

UN Security has the primary responsibility for staff security. Therefore, the ARMS Emergency

Plan complements the UN Emergency Preparedness - Guide to UN Staff in NY and deals

with the specific details of ARMS locations. As part of the United Nations Headquarters

complex, ARMS and its staff members are familiar with the Headquarters Emergency Plan and

cooperate on all current procedures and directives of Headquarters Security. ARMS

management ensures that security focal point representation on the Security Annex Committee

occurs proactively to represent the security risks of the ARMS individuals, facilities and assets.

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Sample for reference purposes only ARMS Emergency Plan

In order to protect both staff and the record assets of the organization, the Emergency Plan is

divided into three parts:

1. the Emergency Response Plan (which covers the protection of staff)

2. the Disaster Recovery Plan (which covers the protection of archives and

records of the organization)

3. the Risk Mitigation and Disaster Preparedness Plan (which includes

checklists to preventative measures to limit risk to the organization).

Under the oversight of the Chief of the Archives and Records Management Section, the Security

Focal Point will review the Emergency Plan on an annual basis, during the first quarter of the

calendar year or update as needed if there are major changes to the facilities.

A master copy will be stored and maintained in the TRIM data base and the plan is distributed

and available to all ARMS staff as well as appropriate individuals involved in Emergency

procedures including Department of Management (First and Second Reporting Officers,

Executive Office), Department of Safety and Security (USG, Security Control Centre, Locksmith)

and the Facilities Management Plant Engineering Chief.

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Sample for reference purposes only ARMS Emergency Plan

1. Record Damage

There are five types of damage to records assets

 Water damage

 Mould

 Fire

 Environmental System Failure / Power Failure

 Theft

2. Disaster Recovery Procedures

Once the initial emergency situation is addressed and all staff are safe, the following

procedures should be followed in order to secure the records, limit damage and initiate

salvage techniques:

Organize staff and resources

 Convene Emergency and Disaster Recovery Team; alert appropriate authorities

within Archives and Records Management Section;

 Organize staffing needs

 Establish security procedures;

 Periodically check that emergency conditions have ceased

Salvage Operations

 Assess damage and formulate an initial recovery plan

 Stabilize environmental conditions

 Determine whether conservator specialist advisory is necessary

 Contact salvage groups and acquire necessary supplies

 Document the situation, damage to the collection, decision-making process,

strategies, and actions

 Prevent additional damage by means of appropriate handling and removal of

records away from area at risk

 Assess supplies, equipment, and services needed for recovery

 Coordinate procurement of supplies, equipment, and services



Begin Salvaging procedures as appropriate

Communication during and after disasters

 Provide for the safety of the Emergency and Disaster Recovery Team with

appropriate safety equipment, handling procedures, and a balanced work

schedule

 During the emergency situation hold regular meetings on a daily basis to review

recovery strategies, assess the situation, and update staffing and supplies needs.

 Document the process and keep records in the ARMS TRIM record keeping

system.

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Sample for reference purposes only ARMS Emergency Plan

3. Emergency Response and Disaster Recovery Team

(for details of

responsibilities see Annex 1) (Staff to be reviewed and updated regularly)

The ARMS Emergency Response and Disaster Recovery Team is a single team that

would address the immediate first response as well as long term needs during an

emergency or large catastrophe. It includes staff with a range of specialists covering

both facilities.

Responsibility Name

Emergency Team

Leader

Security Focal Point

Alternate Security

Focal point

Fire Warden

Deputy Fire Warden

Searcher/visitor sign in

log

Emergency Team

member/ searcher

Emergency Team

member/ searcher

Subject Specialist/

Collections Recovery

Specialist

Technology

Coordinator

Administrator/Supplies

Coordinator

Building Recovery

Coordinator

Documentation

Coordinator

Work Crew

Coordinator

Contact Info

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Sample for reference purposes only ARMS Emergency Plan

4. Facilities and Buildings Contact Numbers

Item

Facilities

Support

Description

Requests

Services,

for

Name

Building

contact info

Building

Engineer

Heating, loading dock,

alarm testing, etc.

Building Mgt

Computer

assistance

Locksmith

Keys, locks, swipe cards

Video

Security

Video

System

Security

All other Security issues

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Sample for reference purposes only ARMS Emergency Plan

5.

Salvage Techniques and Procedures

a. Salvage at a glance

Material

Archival Stable media

material/

paper

doc

Soluble inks

(felt, colored

or ball point

pens)

Maps & Stable media

Plans

Soluble

media

Maps and

plans

Tapes

Priority

Freeze or dry within 48

hours.

Immediately freeze or

dry.

Freeze or dry within 48

hours.

Immediately freeze or

dry.

Immediately rinse off

tapes soaked by dirty

water. Dry within 48

hours if paper boxes and

labels; otherwise, tapes

can stay wet for several

days.

Do not freeze.

Immediately rinse off

tapes soaked by dirty

water.

Dry within 48 hours if

Handling Precautions Packing Method Drying Method

Do not separate Interleave between folders Air, vacuum, or

single sheets. and pack in milk crates or freeze dry.

cartons.

Do not blot. Interleave between folders Air or freeze

and pack in milk crates or dry.

cartons.

Pack in map drawers,

bread trays, flat boxes, on

heavy cardboard or poly

covered plywood.

Interleave between folders

and pack as above.

Keep tapes wet in plastic

bags.

Pack vertically in plastic

crate or tub.

Air or freeze

dry.

Air or freeze

dry.

Air dry or test

vacuum drying

without heat.

Use extra caution if

folded or rolled.

Do not blot.

Computer Media

Do not touch

magnetic media with

bare hands.

Handle open reel

tapes by hubs or

reel.

Do not touch

magnetic media with

bare hands.

Sound Sound and

and Videotapes

Video

RecordinKeep tapes wet in plastic

bags.

Pack vertically in plastic

crate or tub.

Air dry or test

vacuum drying

without heat.

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Sample for reference purposes only ARMS Emergency Plan

gs

Material

Black &

White

Prints

Color

Photographs

Microforms

Albumen

prints

Dye transfer

prints

Microfilm

rolls

Priority

paper boxes and labels;

otherwise, tapes can

stay wet for several

days. Do not freeze.

Freeze or dry within 48

hours.

Package to prevent

damage - recovery rate

is poor. Immediately dry.

Rewash and dry within

48 hours.

Handling Precautions Packing Method Drying Method

Do not touch binder

with bare hands.

Do not touch

emulsion.

Do not remove from

boxes; hold carton

together with rubber

bands.

Interleave between groups Air dry; thaw

of photographs. and air dry. Do

not vacuum

dry.

Transport horizontally. Air dry face up.

Keep wet. Pack (in blocks

of 5) in a cardboard box

lined with garbage bags.

Keep wet. Pack in plastic

bags inside boxes.

Keep wet. Pack in plastic

bags inside pail or box.

Interleave between

envelopes and pack in

milk crates or cartons

Arrange with a

microfilm

processor to

rewash and

dry.

Air dry, or thaw

and air dry.

Air dry or

freeze, thaw

and air dry.

Air dry or

freeze, thaw

and air dry.

Aperture

cards

Jacketed

microfilm

Diazo and

vesicular

microfiche

Freeze or dry within 48

hours.

Freeze or dry within 48

hours.

Freeze or dry within 48

hours.

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Sample for reference purposes only ARMS Emergency Plan

b. Salvage of Specific Media

Specific practices and procedures to follow.

1. Archival Materials

Documents with stable media

 should be frozen or dried within 48 hours. They can be air-dried or vacuum

freeze dried.

 Do not separate single sheets.

 Do not blot the surface.

Documents with soluble inks (felt pens, colored pens, ball point pen)

 should be dried or frozen immediately.

 Interleave between folders with freezer paper and pack in milk crates or cartons.

 Pick up files by their folders, interleave between folders every two inches with

freezer paper, and pack in milk crates or cartons, filling them three quarters full. If

it is known from the outset that the records will be vacuum freeze dried,

interleaving is not necessary.

2. Audio Recordings, CDs

 If discs have been exposed to seawater, rinse in clean water immediately.

Immediately air dry discs. Dry discs vertically in a rack. Dry paper enclosures

within 48 hours.

 CD cases and paper booklets can be vacuum freeze dried.

 Pack vertically in crates or cardboard cartons.

 Do not scratch the surface during rinsing or packing.

 Do not vacuum freeze dry.

3. Audio Recordings, Reel-to-Reel Tapes and Cassettes

 Separate tapes into categories: dry tape, wet boxes only, and wet tapes. If water

has condensed inside a cassette, treat the tape as wet. Immediately rinse off

tapes soaked by dirty water or seawater.

 If tapes cannot be dried immediately, keep tapes wet, at their initial level of

wetness

 Tapes can stay wet for up to 72 hours if necessary, but care must be taken with

tapes that have labels with water soluble adhesives and inks, or older tapes that

may disintegrate if immersed too long. To pack, keep tapes wet in plastic bags.

Pack vertically in plastic crates or tubs.

 Dry tapes that have paper boxes and labels within 48 hours if possible; be sure

to keep the tapes near their boxes for identification purposes.

 If humidity is high, use portable dehumidifiers to slowly bring the humidity down

to 50%.

 Use fans to keep the air moving, but do not blow air directly on the items.

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Sample for reference purposes only ARMS Emergency Plan

 Air dry by supporting the tapes vertically on blotting material or lay the reels on

sheets of clean blotter.

 Do not unwind tapes or remove them from the reel.

 Do not immerse tapes that are only wet on the outside of the tape pack

 Do not freeze magnetic media.

 Do not touch magnetic media with bare hands.

4. Books and Pamphlets

 General books and pamphlets should be frozen or dried within 48 hours. They

can be air-dried or vacuum freeze dried.

 If the water is very dirty, and there is enough time and help, consider rinsing; see

the General Salvage section above for instructions. To pack wet books, lay a

sheet of freezer paper around the cover and pack spine down in a milk crate or

cardboard box. Fill boxes only one layer deep. If books have fallen open, pack

them “as is” in cartons or trays, stacking them in between sheets of freezer paper

and foam. Oversized volumes can be packed flat in cartons or bread trays, 2-3

books deep.

 Books with coated papers will stick together unless frozen or dried quickly.

Freeze them, or keep them wet in cold water until they can be air dried.

 Gently shape closed books to reduce the distortion set into the book on drying.

 Do not open or close wet books, and do not remove book covers.

5. CD-ROMs

 If discs have been exposed to seawater, rinse in clean water immediately.

Immediately air dry discs. Dry discs vertically in a rack. Dry paper enclosures

within 48 hours.

 CD cases and paper booklets can be vacuum freeze dried.

 Pack vertically in crates or cardboard cartons.

 Do not scratch the surface during rinsing or packing.

 Do not vacuum freeze dry.

6. Computer Disks, Magnetic

 First consult with appropriate personnel to determine whether undamaged

backups of data are available; if so, salvage may not be necessary. Separate into

categories: dry, wet enclosures only, and wet media. If water has condensed

inside disks, treat them as wet. Air dry disks;

 Keep wet until they can be air-dried, and pack vertically in plastic bags or tubs of

cold water.

 Do not touch disk surface with bare hands.

 Do not freeze

7. Computer Tape, Magnetic

 First consult with appropriate personnel to determine whether undamaged

backup tapes are available; if so, salvage may not be necessary. Separate into

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Sample for reference purposes only ARMS Emergency Plan

categories: dry, wet enclosures only, and wet media. If water has condensed

inside cassettes, treat the tapes as wet.

 Air-dry within 48 hours if they have paper boxes and labels. Keep magnetic tapes

wet until they can be air-dried so that contaminants will not dry onto the tape.

Tapes can stay wet in cold clean water for several days.

 To pack, keep tapes wet in plastic bags. Pack vertically in plastic crates or tubs.

 Handle open reel tapes by hubs or reel. Immediately rinse off tapes soaked by

dirty water or seawater.

 Do not touch magnetic media with bare hands.

 Do not freeze magnetic tapes because the tape can stretch and lubricants can

migrate out.

8. DVDs

 Immediately air dry discs. Dry paper enclosures within 48 hours.

 Dry discs vertically in a rack.

 Pack Vertically

 Do not scratch the surface.

9. Paper records and Manuscripts

 Manuscripts on paper with stable media should be frozen or dried within 48 hours.

They can be air-dried or vacuum freeze dried.

 Pick up files by their folders, interleave between folders every two inches with

freezer paper, and pack in milk crates or cartons, filling them three quarters full. If

it is known from the outset that the records will be vacuum freeze dried,

interleaving is not necessary.

 Manuscripts on paper with soluble inks (felt pens, colored pens, ball point pen)

should be dried or frozen immediately.

 The documents can be air-dried or vacuum freeze dried.

 Interleave between folders with freezer paper and pack in milk crates or cartons.

 Do not separate single sheets.

 Do not blot the surface.

10. Maps and Plans

 General considerations: For materials in map drawers, sponge standing water

out of the drawers. Remove the drawers from the cabinet, ship and freeze them

stacked up with 1” x 2” strips of wood between each drawer. Pack loose, flat

maps in bread trays, flat boxes, or plywood sheets covered in polyethylene.

Bundle rolled maps very loosely to go in small numbers to the freezer, unless

facilities are available for conservators to unroll them.

 Stable media should be frozen or dried within 48 hours. They can be air-dried or

vacuum freeze dried. Use extra caution if folded or rolled. Pack in map drawers,

bread trays, flat boxes, on heavy cardboard or poly-covered plywood.

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Sample for reference purposes only ARMS Emergency Plan

 Soluble media (maps and plans by reproductive processes and hand-colored

maps) should be immediately frozen or dried. They can be air-dried or vacuum

freeze dried.

 Interleave between folders and pack in map drawers, bread trays, flat boxes, on

heavy cardboard or poly-covered plywood.

 Do not blot.

11. Microfilm

 Microfilm rolls should be rewashed and dried within 48 hours by a microfilm

processor.

 Keep film wet. Wrap five cartons of film into a block with plastic wrap. Pack the

blocks into a cardboard box lined with garbage bags.

 Microfilm strips in jackets should be frozen or dried within 48 hours. They should

be air-dried immediately or thawed later and air-dried. To pack, keep wet and

pack in plastic bags inside a pail or box.

 Aperture cards should be frozen or dried within 48 hours. They should be air-dried immediately or thawed later and air-dried. To pack, keep wet and pack in

plastic bags inside boxes.

 Hold the boxes (and labels) together with rubber bands.

 Do not remove the film from the boxes;

12. Objects

 In general when air drying, raise items off the floor on trestles, pallets, or lumber

to allow air to circulate underneath the items. Sponges, clean towels, paper

towels, or unprinted newsprint may be used to absorb excess moisture.

 Exchange wet for dry blotting material at least daily until items are dry. Check

daily for mold growth.

13. Photographic Prints, Black and White

 Do not touch the binder with bare hands.

Albumen prints

 Should be frozen or dried within 48 hours. They should be air-dried immediately

or thawed and air-dried later.

 Interleave between groups of photographs with freezer paper.

Collodion prints

 Matte and glossy should be frozen or dried within 48 hours. They should be air-dried immediately, thawed and air-dried later, or vacuum freeze dried.

 Do not touch the binder with bare hands.

 Avoid abrasion.

Silver gelatin printing out and developing out papers

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 Should be frozen or dried within 48 hours. Drying methods in order of preference

are: air dry immediately, thaw and air-dry later, or vacuum freeze dry.

 To pack, keep wet and pack in plastic bags inside boxes.

 Do not touch the emulsion with bare hands.

Carbon prints and Woodbury types

 Should be frozen or dried immediately. They should be air-dried or thawed and

air-dried later. Handle them carefully, due to swelling of the binder.

 Pack horizontally.

Photomechanical prints (e.g., collotypes, photogravures) and cyanotypes

 Should be frozen or dried within 48 hours. They should be air-dried or vacuum

freeze dried.

 To pack, interleave every two inches with freezer paper and pack in boxes or

crates.

 Do not separate single sheets.

14. Photographic Prints, Color

 Dye transfer prints should be air-dried face up immediately. The recovery rate is

poor.

 Do not touch the emulsion and transport horizontally.

Chromogenic prints and negatives

 Should be frozen or dried within 48 hours. Drying methods in order of preference

are: air dry immediately, thaw and air-dry later, or vacuum freeze dry.

 Do not touch the binder with bare hands.

15. Videotapes

 Immediately rinse off tapes soaked by dirty water. Dry within 48 hours if they

have paper boxes and labels. Otherwise, tapes can stay wet for several days.

 To pack, keep tapes wet in plastic bags.

 Pack vertically in plastic crates or tubs.

 Air dry.

 Do not freeze.

 Do not touch magnetic media with bare hands.

16. Maps on coated papers

 Should be immediately frozen or dried. Vacuum freeze drying is preferred. Pack

in containers lined with plastic—map drawers, bread trays, flat boxes, on heavy

cardboard or poly-covered plywood.

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Sample for reference purposes only ARMS Emergency Plan

c. General Salvage Procedures

 Freezing

 Drying

 On-Site Dehumidification

 Packing

 Fire Damaged materials

 Documentation

1. Freezing

If wet materials cannot be dried within 48-72 hours, they should be frozen because they

are at risk of developing mold, particularly if there is high humidity. Freezing wet

materials also stabilizes them, keeping water damage from worsening. Water causes a

variety of damage to paper-based collections: book bindings and pages swell and

distort, pages and documents cockle, water-soluble inks can bleed, and coated papers

begin to adhere to each other as soon as the volumes begin to dry. However, once wet

collections are frozen, no additional damage occurs. Thus, if freezing occurs quickly

there is less physical damage and more chance that the materials can be salvaged

rather than replaced.

2. Drying Options

There are several options for drying wet collections. The method chosen will depend on

the extent of the damage to collections and to the building, the amount of material

involved, the rarity/scarcity of the damaged material, the number of staff or others

available to provide assistance, and the funding available for salvage. If you choose to

contract out for drying services, it is important to put a contract in place with the vendor

Air-Drying

Air-drying is best used for small numbers of damp or slightly wet books or documents. It

is less successful for large numbers of items or for items that are very wet. It requires no

special equipment and can be done on site using staff or volunteers, but it is very labor-intensive, requires a lot of space, and often results in bindings and paper that are very

distorted. It is seldom successful for drying bound volumes with coated paper. There will

also likely be additional costs for rehabilitating collections, such as rebinding, flattening

of single sheets, and additional shelf space to store volumes that remain distorted after

drying. It is important to always contact a conservator or other preservation professional

about drying unique or rare materials; they will sometimes choose to air-dry the item(s)

using special techniques, or they will suggest another drying option.

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Freezer Drying

Books and records that are only damp or moderately wet may be dried successfully in a

self-defrosting blast freezer if left there long enough. Materials should be placed in the

freezer as soon as possible after becoming wet. Books will dry best if their bindings are

supported firmly to inhibit initial swelling. The equipment should have the capacity to

freeze very quickly, and temperatures must be below –10°F to reduce distortion and to

facilitate drying. Expect this method to take from several weeks to several months,

depending upon the temperature of the freezer and the extent of the water damage.

Caution is advised when using this method for coated paper, as leaves of coated paper

may stick to each other.

Vacuum Freeze-Drying

This process calls for very sophisticated equipment and is especially suitable for large

numbers of very wet books and records as well as for coated paper. Books and records

must be frozen, then placed in a vacuum chamber. The vacuum is pulled, a source of

heat introduced, and the collections, dried at temperatures below 32°F, remain frozen.

The physical process known as sublimation takes place; that is, ice crystals vaporize

without melting. This means that there is no additional swelling or distortion beyond that

incurred before the materials were placed in the chamber.

Vacuum Thermal Drying

Books and records that are slightly to extensively wet may be dried in a vacuum thermal

drying chamber into which they are placed either wet or frozen. The vacuum is drawn,

and heat is introduced. Drying typically occurs at temperatures above 100°F, but always

above 32°F. This means that the materials stay wet while they dry. It is an acceptable

manner of drying wet records, but often produces extreme distortion in books, and

almost always causes blocking (adhesion) of coated paper. For large quantities of

materials, it is easier than air-drying and almost always more cost-effective. However,

extensive rebinding or recasing of books should be expected. Given the elevated

temperature used in drying, it is most appropriate for materials with short-term (under

100 years) value.

3. On-Site Dehumidification

This is the newest method to gain credibility in the library and archival world, although it

has been used for many years to dry out buildings and the holds of ships. Large

commercial dehumidifiers are brought into the facility with all collections, equipment,

and furnishings left in place. Temperature and humidity can be carefully controlled to

specifications. Additional testing is being undertaken, but the technique is certainly

successful for damp or moderately wet books, even those with coated paper, as long as

the process is initiated before swelling and adhesion have taken place. The number of

items that can be treated with dehumidification is limited only by the amount of

equipment available and the expertise of the equipment operators. This method has the

advantage of leaving the materials in place on the shelves and in storage boxes,

eliminating the costly, time-consuming step of moving them to a freezer or vacuum

chamber.

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4. Packing

Whether collections are to be moved to another location for immediate air-drying or

transported to a local freezer or commercial drying facility, the materials will need to be

properly packed and the location/transport of all items will need to be documented. The

order for packing collections will depend on the extent of the damage and the

institution’s salvage priorities. If collections will be frozen and vacuum-freeze dried, it is

usually best to begin with the wettest materials first so that they can be frozen quickly. If

only air-drying will be possible, however, it is better to begin with the collections that are

the least damaged and most easily salvaged.

5. Fire Damaged materials

Collections that have been involved in a fire often also suffer water damage, which has

been addressed above. Problems that result specifically from fire include charring

(either completely or just around the edges), smoke or soot deposits, and smoke odor.

If collections have been charred but are still readable, they can be microfilmed or

photocopied if they are of value, but great care must be exercised because the paper

may be extremely brittle. Bound volumes that have been smoke-damaged or charred

only around the edges can be sent to a library binder for trimming and rebinding.

General materials with smoke or soot deposits on the edges can also be sent to a

library binder for trimming, or they can be cleaned in-house using natural latex sponges

to remove the deposits. Any rare, archival, or special collections materials should not be

cleaned this way, however; a conservator should evaluate them.

6. Documentation

It is essential to document where collections were moved and what was done with them.

This documentation allows the institution to keep track of which collections were

damaged and where they have been taken. It will also be needed for insurance

purposes. Both written and photographic documentation should be maintained. Forms

that will assist in documentation are provided in Appendix J: Record-Keeping Forms.

These include the Packing and Inventory forms and the Incident Report Form (which

should be used to document salvage decisions and who authorized them).

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Annex 1

Emergency and Disaster Recovery Team Roles and Responsibilities

The Emergency and Disaster Recovery Team is composed of individuals to address the various

requirements of a prolonged emergency condition such as a flood, a fire or similar disaster. The

team would be activated in the event of an emergency that affects the work of the Section, its

collections or has long term effects on the core activities of the Section. Depending on the

conditions, the Emergency Team is comprised of the Evacuation Team with additional members

supplementing the team with specialized fields such as Recovery Specialist, Technology

Coordinator and Documentation Coordinator.

Security Focal Points are the primary contacts with UN Security and Fire and Safety regarding

emergency conditions and information. The Security Focal Points and alternates are also

designated with updating and maintaining information concerning the Emergency Plan and

related activities.

Depending on the needs of the Disaster Recovery process, the following roles and

responsibilities should be identified :

Fire and Evacuation Warden responsibilities

Will be familiar with all the spaces, know locations of fire stairways, fire pull stations; ensure

that all corridors and passages are clear of obstacles; attend training programmes on fire safety

and basic first aid; encourage all staff to participate in periodic fire drills; provide basic

orientation to new staff within the first week of arrival; be aware of assembly point/s; determine

the location and type of fire and pull the alarm box if a staff member alerts them; immediately

evacuate staff in the case of visible fire or smoke; use the warden phone and communicate with

the Fire Safety Director the specifics of the fire (location, type, smoke conditions); dispatch

searchers to: notify all staff of emergency conditions, ensure aid to any disabled persons on the

floor, assemble staff in single file next to the designated fire stairwell in single file next to the

designated fire stairwell; advise the evacuation over the bull horn; evacuate staff to the place

instructed by Building Management and verify that all staff have been evacuated by checking

with the Deputy Fire Safety Warden and Searchers; advise Building Management and the Fire

Brigade of any staff members who may be still in the building; advise the ASD Director of any

change of function which may affect the Security Focal Point and/or Alternate; inform the

Deputy of any absence due to official duty travel or leave.

Deputy Fire and Evacuation Warden

Will substitute for the Fire and Safety Warden in their absence and be familiar with and aid in all

above mentioned responsibilities; if directed by Building Management, will evacuate all

personnel from the floor by the appropriate fire exits and proceed to the pre-arranged re-entry

floor

Fire and Evacuation Searchers

will be familiar with the floor, know the location of fire stairways, warden phone and fire pull

stations; be aware of assembly point/s; will notify staff of emergency conditions; will search each

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restroom and other areas when alarms sound; aid any disabled persons on the floor; assemble

all staff in single file next to the designated stairwell be familiar with and aid in all above

mentioned responsibilities of the Fire Warden.

Emergency Team Leader (and backup)

Activates the emergency plan; coordinates all recovery activities; consults with and

supervises all members of the disaster team; establishes and coordinates an internal

communications network; and reports to the Section Chief, United Nations Security,

and/or Host Government authority. The Emergency Team Leader is also the Security

Focal Point at one of the ARMS facilities. The Emergency Team Leader backup is also

the Security Focal Point at the other of the ARMS facilities.

Collections Recovery Specialist/ Subject Specialist

Responsible for all recovery activities. Keeps up to date on collections recovery

procedures; decides on overall recovery/rehabilitation strategies; coordinates with

administrator regarding collections-related services/supplies/equipment, such as

freezing and vacuum freeze drying services; trains staff and workers in recovery and

handling methods. Assess damage to the collections under his/her jurisdiction; decides

what will be discarded and what will be salvaged; assigns salvage priorities among

collections.

Administrator and Supplies Coordinator

Tracks staff members working on recovery; maintains in-house disaster response

supplies; orders/coordinates supplies, equipment, and services with other team

members; authorizes expenditures; deals with Risk Management.

Work Crew Coordinator

Coordinates the day-to-day recovery work of staff members and any additional workers

to maintain an effective workflow; arranges for food, drink, and rest for all involved.

Technology Coordinator

Assesses damage to technology systems, such as hardware, software,

telecommunications; decides on recovery/rehabilitation strategies; sets priorities for

recovery; coordinates with administrator for external services/supplies/equipment related

to technology.

Building Recovery Coordinator

Assesses damage to the building and systems; decides on recovery/rehabilitation

strategies for the building; coordinates with administrator for external

services/supplies/equipment related to building recovery.

Security Focal Point

Maintains security of collections, building, and property during response and recovery;

oversees response to medical emergencies.

Documentation Coordinator

Maintains a list of the priorities for recovery; keeps a written record of all decisions; maintains a

written and photographic record of all damaged materials for insurance and other purposes;

tracks collections as they are moved during salvage and treatment.

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Sample for reference purposes only ARMS Emergency Plan

Annex 2

Emergency Equipment and Services Contacts in July 2006 to be updated annually

Freezing, Building Recovery, and Collection Drying Services

Company/Contact Info Area of Expertise

American Freeze-Dry, Inc. American Freeze-Dry is able to

39 Lindsey Avenue vacuum freeze-dry 50 cubic feet of

Runnemede, NJ 08078 wetted library materials

Telephone: (856) 546-0777 or 1-800-(approximately 625 volumes) at a

817-1007 cost of $55-60 per cubic foot.

Hours: 9: - 5: M-F

Blackmon-Mooring Steamatic Disaster recovery services, odor

Catastrophe, Inc. removal, vacuum freeze drying

International Headquarters

303 Arthur Street

Fort Worth, TX 76107

Toll Free: (800) 433-2940; 24 hr.

hotline

Telephone: (817) 332-2770

Fax: (817) 332-6728

URL:

Hours: 8:00 am -5:30 pm M-F

Disaster Recovery Services

2425 Blue Smoke Court South

Ft. Worth, TX 76105

Toll Free: (800) 856-3333 (24-hr.

hotline)

Disaster recovery and recovery

planning services, vacuum freeze

drying

Comments

The company can also make

arrangements for larger quantities with

McDonnell Douglas (thermal vacuum

drying) or a Canadian company with a

500-cubic-foot vacuum freeze-dry

chamber.

BMS-Cat provides extensive recovery and

restoration services and is able to handle

almost any size emergency. Recovery

services include paper based materials as

well as electronic equipment and magnetic

media. Book and document collections are

vacuum freeze dried for approximately $40

per cubic ft. based on a 500 cubic foot

(approx. 6,250 volumes) load. BMS Cat

offers a free standby service agreement

that creates a customer profile, capturing

information that is vital in an emergency

prior to an event. Portable blast freezer

available.

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Sample for reference purposes only ARMS Emergency Plan

Company/Contact Info

Telephone: (817) 535-6793

Fax: (817) 536-1167

Hours: 8:00 am - 5:00 pm M-F; 24-hr

hotline

Document Reprocessors

5611 Water Street

Middlesex (Rochester), NY 14507

Telephone: (716) 554-4500 Toll Free:

(888) 437-9464; 24-hr. hotline Fax:

(716) 554-4114

URL:

Hours: 8:00 am - 5:00 pm M-F

Midwest Freeze-Dry, Ltd.

Midwest Center for Stabilization and

Conservation

7326 North Central Park

Skokie, IL 60076

Telephone: (847) 679-4756

Fax: (847) 679-4756

Hours: Open by Appointment M-F; 24-hr. call monitoring

Munters Corporation - Moisture Control

Services

79 Monroe Street

Amesbury, MA 01913

Toll-Free: (800) 686-8377 (24-hr.)

Telephone: (978) 388-4900

Fax: (978) 241-1215

URL:

Area of Expertise Comments

Vacuum freeze-drying, disaster

recovery of computer media,

microfiche and microfilm, books,

business records.

Freeze-drying of historical volumes,

manuscripts, microfilm, blueprints.

Uses vacuum freeze-drying to

salvage wet books and documents.

Uses vacuum freeze-drying to recover

water damaged materials. The vacuum

freeze-dry chamber has an 800-cubic-ft.

capacity which translates to approximately

10,000 volumes. The rate for freeze-drying

varies but is generally about $60 per cubic

foot. Also has a thermal freeze-drying

process that employs heat and a cold trap.

During the drying operation materials cycle

from -40 to 60 degrees.

Their chamber will hold 150 milk crates

(approximately 2500 cubic feet, or 31,250

volumes). The cost to dry materials is

based on the amount of water extracted

from materials. Please call for price.

Disaster recovery services, building

dehumidification, drying services,

microfilm drying services. Will dry to

customer's specifications or will

recommend an appropriate method.

Choices include: vacuum freeze-drying, in-situ drying through dehumidification, or

stabilization by freezing materials to be

dried at a later time. The vacuum freeze-dryer has a 100-cubic-foot, or 1,250

volume, capacity. Cost is approximately

$50 per cubic foot with a reduction for

quantities greater than 500-cu.-ft.

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Company/Contact Info

Hours: 7:30 am - 8:00 pm M-F

Solex Environmental Systems

P.O. Box 460242

Houston, TX 77056

Toll Free: (800) 848-0484; 24-hr.

hotline

Telephone: (713) 963-8600

Fax: (713) 461-5877

Hours: 8:00 am - 6:00 pm M-F

Eastman Kodak Company

Disaster Recovery Laboratory

1700 Dewey Avenue

B-65, Door G, Room 340

Rochester, NY 14650-1819

Toll Free: 800-EKC-TEST (352-8378)

Telephone: (716) 253-3907

URL:

/global/mul/business/docimaging/

New England Micrographics

750 E. Industrial Park Drive

Manchester, NH 03109

Toll Free: (800) 340-1171

Telephone: (603) 625-1171

Fax: (603) 625-2515

Email: sales@

URL:

Area of Expertise Comments

Disaster recovery, dehumidification, Solex also offers vacuum freeze-drying

building drying services. Specialty is and additional services, such as

drying wet materials. Solex's dehumidification of large spaces. The

cryogenic dehydration chamber can vacuum freezer has a capacity of 1000

accommodate a 40-ft. trailer of cubic feet (12,500 volumes) at $40 per

materials. cubic foot. The minimum job is 250 cubic

feet.

Microfilm Salvage

Reprocesses original camera films

(only Kodak brand) free of charge.

There is no limit on the number of

rolls. Films should be packaged

according to Kodak's instructions

which are given when Kodak is

notified.

Microfilm Salvage

Reprocesses any amount of water-damaged microfilm, and also

provides off-site storage for

microfilm and computer media. Cost

is based on the size and nature of

the request. Works with Fuji film and

also Ilford color film.

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Professional Preservation and Conservation Specialists

Updated information on individual conservators, can be obtained through the American Institute for Conservation (AIC)

conservator database on AIC’s home page at .

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Annex 3

Emergency Packing and Inventory Form

Box

Number

Original

storage

location

(e.g., 2nd

floor)

Contents

(e.g., call

numbers,

record

series)

Format of

material

Quantity of

material

Damage Salvage

priority

(e.g., #1,

#2)

Destination

(e.g., air dry,

freezer, vacuum

freeze drying)

e.g., books, (e.g., , wet,

photographs) of volumes, damp,

items, mold,

folders) smoke

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Annex 4

Salvage Priorities

Priority

High

Name

Old paper finding aids

Location

FF Reading room shelves

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Annex 5

Recommended Emergency Supply Lists / Basic Disaster Supply Kit

Emergency Supplies are stored in one or more watertight containers, with a sign on the

container indicating that the supplies should be used only in an emergency. It is also a good

idea to seal the container so that it is obvious if anyone has used the supplies. Supplies

should be inventoried at least four times a year, keeping in mind that some items (such as

batteries and film) have a limited shelf life.

General Supplies are available during an emergency, but do not have to be stored in a

separate area.

Keep a copy of this list with the kit(s), and indicate the location of supplies that are stored

elsewhere (e.g., fans, mops) and how to get access to them.

Note that the recommended quantities provided here represent the minimum

needed to salvage materials in a small water emergency (about 3 file drawers or 12

document boxes).

Emergency Supplies at each location (subject to periodic review) -

FF Building room 123, Falchi Building, 3rd Floor.

Item Emergency General Supplies

Supplies

Bags, polyethylene (various sizes) 1 box

Book trucks, hand carts, or dollies

Boxes, polyethylene (e.g., Rescubes)

Boxes, Rescubes

(collapsible corrugated plastic boxes)

Boxes, sturdy cardboard

Brooms and dustpans

Camera with flash (Polaroid or 35 mm disposable) &

film

Clipboards and notepads

Clothesline (nylon or 30 lb. monofilament)

Clothespins (for hanging wet items)

Clothing, protective (disposable)

Clothing, protective (hard hats, rubber boots, aprons)

10 units

10 units

1

2

(1) 50 ft. roll

50

1 per person

2

2

25

1

1

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Dehumidifiers

Extension cords (50 foot, grounded)

Fans, portable

First aid kits

Flashlights and batteries

Freezer bags (1 gallon size)

Garbage bags, plastic

Generator, portable

Gloves, (heavy duty work)

Gloves, rubber (or nitrile)

Labels, self-adhesive (even when wet)

Lighting, portable

Markers (waterproof)

Mops & plastic buckets

Nylon fishing line, monofilament (for hanging wet

items)

Paper – absorbent white blotter paper (used for drying

loose paper materials)

Paper, freezer or waxed

(used to separate individual volumes prior to freezing)

Paper towels

Paper – uninked newsprint (used for interleaving wet

materials)

Pens & pencils

Plastic buckets

Plastic sheeting (heavy)

Protective masks

1

2

1

1 per person

1 box (25)

1 box (25)

To be rented

1 pair per person

1 pair per person

1 roll

1

4

1

1 roll

1

1

1

1 box

1 box

1

1

1 per staff

1

2 rolls

2per staff

3

1

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Pump, portable

Scissors

Sponges, cellulose

Sponges, soot removal

Tables, portable

Tape dispenser (heavy duty)

Tape, duct

Tape, masking

hydro thermograph

Vacuum, wet/dry

Walkie-talkies

Water hoses (with spray nozzles, for rinsing dirty

materials)

To be rented

3

3

3

1 roll

1 roll

2 sets

1 (50 feet)

2

2

1 roll

1 roll

1 per floor

1

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